Privacy Policy

WHO WE ARE AND SCOPE

Eclipse Books LLC (“Eclipse Books,” “we,” “us,” or “our”) respects privacy and takes the confidentiality of financial information seriously. This Privacy Policy explains how we collect, use, disclose, and retain information when you visit https://eclipsebooksllc.com (the “Website”), contact us, request information about our services, or receive bookkeeping or related services from us.

This Policy applies to Website visitors, prospective clients, clients, and people who communicate with us in connection with our business. It should be read together with any service agreement, engagement letter, or other notice that applies to a particular service. If a separate agreement addresses information handling in more detail, that agreement may also apply.

Please do not submit bank account credentials, Social Security numbers, tax identification numbers, payment-card details, or other highly sensitive information through a general Website contact form or ordinary email unless we have specifically instructed you to use that method.

INFORMATION WE COLLECT

Depending on how you interact with us, we may collect the following categories of information:

Contact and business information: name, business name, business address, email address, telephone number, job title, and information you provide in an inquiry or consultation request.
Client and bookkeeping information: records and documents you or an authorized representative provide for bookkeeping, including transaction details, invoices, receipts, bank and credit-card statements, financial reports, accounting-system data, vendor and customer records, and information about business operations.
Billing and payment information: invoices, payment status, transaction references, and related records. Payments may be processed by a third-party payment provider; we do not intentionally store full payment card numbers or security codes on the Website.
Communications and service records: emails, messages, documents, support requests, preferences, and records needed to manage our relationship and provide services.
Technical and Website usage information: IP address, browser and device details, operating system, pages viewed, referring pages, approximate location derived from technical information, timestamps, and similar log or analytics data, where collected by the Website or its providers.
Information from third parties: information provided by an authorized client representative, accounting or payment platforms, hosting or communications providers, or other service providers involved in delivering our services.

We collect only the information reasonably relevant to the purposes described in this Policy, subject to applicable law and our service arrangements.

HOW WE USE INFORMATION

We may use information to: (a) respond to inquiries and determine whether our services are suitable; (b) provide bookkeeping, cleanup/catch-up, digitization, accounting-platform setup, integration, and related services that we have agreed to provide; (c) maintain and reconcile records, prepare reports, and communicate about client work; (d) create and administer client accounts and permissions; (e) send invoices, process or track payments, and maintain business and accounting records; (f) protect our systems, clients, and business against fraud, unauthorized access, and misuse; (g) maintain, troubleshoot, and improve the Website and our services; (h) comply with legal obligations and respond to lawful requests; and (i) establish, exercise, or defend legal claims and enforce our agreements.

We may send service-related messages, such as scheduling, billing, security, or engagement communications. We will send promotional email only as permitted by applicable law and, where required, with your consent. You can opt out of marketing messages using the unsubscribe method provided or by contacting us; opting out will not stop essential service or legal notices.

BOOKKEEPING RECORDS AND CONFIDENTIALITY

Information supplied for bookkeeping services may include confidential business and financial information relating to you, your business, your customers, employees, vendors, or other individuals. We use such information to perform the agreed services, administer the client relationship, maintain appropriate records, meet legal obligations, and for other purposes authorized by you or permitted by law.

We do not use client financial records for unrelated advertising or sell client financial records. We do not disclose client records except as described in this Policy, as authorized by the client, as necessary to provide the agreed services, or as required or permitted by law.

You are responsible for ensuring that you are authorized to provide information to us and to authorize our access to relevant accounts and systems. Please use the secure file-sharing, accounting platform, or other method we designate for sensitive documents. Do not send passwords in plain-text email or provide access credentials beyond what is reasonably necessary for the agreed work.

Where we access third-party accounting, banking, payment, or business platforms at your direction, those platforms may separately collect and process information under their own terms and privacy policies. Our handling of information is also subject to the permissions and instructions you authorize, applicable law, and our agreement with you.

WHEN WE SHARE INFORMATION

We may disclose information in the following limited circumstances:

Service providers: to vendors that help us host and secure the Website, store or transmit files, communicate with clients, manage accounting workflows, process payments, maintain systems, or otherwise support our business. They may access information as needed to perform services for us and are subject to applicable contractual or legal protections.
Client-authorized platforms and representatives: to accounting software, financial institutions, payment processors, or other platforms and people when needed to perform services you have requested or authorized.
Legal and safety reasons: when we reasonably believe disclosure is required by law, regulation, court order, or lawful process, or is necessary to protect rights, safety, property, or the security of our clients, our business, or others.
Business transfers: in connection with a proposed or completed merger, restructuring, financing, sale, or transfer of all or part of our business, subject to appropriate confidentiality measures and applicable law.
With your direction or consent: when you ask us to share information or otherwise authorize the disclosure.

We do not sell personal information for money. We do not share client financial records with advertisers for their independent marketing. If we ever use Website advertising, analytics, or social-media tools that constitute “sharing,” “targeted advertising,” or a similar regulated activity under applicable law, we will update this Policy and provide any required choices or notices.

COOKIES, ANALYTICS, AND WEBSITE TECHNOLOGIES

The Website or its providers may use cookies, log files, pixels, or similar technologies to operate the Website, remember preferences, protect against misuse, understand Website traffic, and improve performance. The technologies actually used depend on the Website configuration and any services enabled by us.

You may be able to control cookies through your browser settings. Blocking certain cookies may affect Website functionality. If we use analytics services, such as Google Analytics, those providers may collect information about Website use under their own terms. We will identify specific analytics or advertising tools here if they are enabled.

THIRD-PARTY WEBSITES AND SERVICES

The Website may link to third-party websites or services. Those third parties operate under their own privacy notices and practices. We do not control their privacy practices, and this Policy does not govern information you provide directly to them. Review their policies before providing information or using their services.

DATA SECURITY

We use reasonable administrative, technical, and physical safeguards designed to protect information appropriate to its sensitivity and the nature of our business. Depending on the systems used, safeguards may include access controls, password protections, multifactor authentication, secure file transfer, device protections, limited access, and secure disposal practices.

No method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security. You should promptly notify us if you suspect that your account, shared files, or communications with us have been accessed without authorization.

If a security incident occurs, we will assess and respond to it and provide notices when and as required by applicable law or contractual obligations. This Policy does not limit any legal rights or obligations relating to a security incident.

HOW LONG WE KEEP INFORMATION

We retain information for as long as reasonably necessary for the purposes described in this Policy, including providing services, maintaining accounting and business records, complying with legal requirements, resolving disputes, and enforcing agreements. Retention periods vary depending on the type of record, the nature of the engagement, applicable legal requirements, and whether a dispute or other matter requires continued preservation.

When information is no longer needed, we will take reasonable steps to delete it, destroy it, or de-identify it, subject to legal, contractual, backup, and legitimate recordkeeping requirements. Copies may remain in routine backups for a limited period.

YOUR PRIVACY CHOICES AND RIGHTS

Depending on where you live and which laws apply, you may have rights to request access to, correction of, deletion of, or a copy of certain personal information, or to opt out of certain processing. These rights are not universal and may be subject to exceptions, including legal obligations, recordkeeping requirements, and the need to complete transactions or provide services.

To submit a privacy request, contact us using the details in the Contact section. Please identify yourself and describe your request sufficiently for us to understand and, where required, verify it. We may request additional information reasonably necessary to verify your identity or authority. We will respond within the time required by applicable law. We will not unlawfully discriminate against you for exercising a privacy right.

Some financial or business records may need to be retained even if you request deletion. We will explain any applicable limitation when responding to a request.

TEXAS AND OTHER U.S. STATE PRIVACY LAWS

We are based in Texas. Texas and other states have laws that may impose privacy, data-security, or breach-notification obligations depending on the type of information, the activities of the business, and applicable thresholds or exemptions. We will handle requests and provide notices as required by the laws that apply to us.

This Policy is not a representation that every state consumer privacy law applies to Eclipse Books LLC or that every right described by a state law is available to every visitor. If a particular state law applies to our processing of your information, the rights and obligations under that law will govern to the extent required.

INTERNATIONAL VISITORS

Our business is based in the United States, and information may be processed or stored in the United States or other locations where our service providers operate. If you access the Website from outside the United States, your information may be transferred to a jurisdiction with privacy laws different from those in your location.

If we target services to individuals in the European Economic Area, United Kingdom, or another jurisdiction with specific privacy requirements, we will provide any additional notices, legal bases, transfer protections, and rights required by the applicable law. Do not claim GDPR compliance or list GDPR rights as universally available unless our actual activities and legal review support that claim.

CHILDREN'S PRIVACY

Our Website and bookkeeping services are intended for adults and businesses and are not directed to children under 13. We do not knowingly collect personal information directly from children under 13 through the Website. If you believe a child has provided personal information to us through the Website, contact us so we can review the matter and take appropriate steps as required by law.

CHANGES TO THIS POLICY

We may update this Policy from time to time to reflect changes in our practices, technology, services, or legal obligations. We will post the updated version on the Website and revise the “Last Updated” date. If applicable law requires additional notice or consent for a material change, we will provide it.

CONTACT US

For questions about this Privacy Policy or to submit a privacy request, contact:

Eclipse Books LLC

Website: https://eclipsebooksllc.com

Email: jaimeconrad@eclipsebooksllc.com

Mailing address:

9311 FM 1488 Rd, Suite 30 #1022

Magnolia, Texas 77354

Last Updated: September 30, 2026